DEPARTMENT OF Primary EDUCATION

Procedures through which services are provided to citizens/businesses

Pupilsí registration/transfer in Public Primary schools

Information about the procedure for Pupils' Registrations/Transfers

Age of enrolment in Primary schools
  • A child is eligible for enrolment in the 1st grade of Primary school only if on the 1st of September of that particular year he/she has reached the age of 5 years and 8 months..
  • According to the Compulsory Education Law, attendance at Primary school is compulsory for all children who live in Cyprus. Parents who fail to conform to this law are procecuted. A child who has reached the age of 5 years and 8 months and, according to the parents, has particular learning challenges, cannot be exempted from enrolling at a Primary school. Nevertheless, once registered, he/she can apply to suspend his/her studies in Primary school by completing the form MOEC 34. If this request is approved, the pupil can continue his/her studies in Pre-Primary education for one more academic year and then enrol in a Primary school.

Enrolment Period
  • Enrolment of Primary school pupils of all grades (1-6) takes place during three consecutive days within the first two weeks of January. Parents can be informed about the specific dates from the media.
  • No new classes are approved, other than those resulting from registrations which took place in January. Consequently, pupils who have not registered in January, the particular days need to register at the nearest school of their area, which has available places.
  • After the registration period expires, school head teachers are not allowed to enrol more pupils. For registrations or transfers after the January registration period parents need to apply to the relevant District Education Office.

Who can enrol in Public Primary schools?
  • All children who live in Cyprus, regardless of nationality, are eligible for enrolment, irrespective of whether their parents are legal residents or not.

Educational regions
  • According to the Educational Region law, pupils should register at the school belonging to their educational region. Pupils can enrol at a school of another educational region, after they obtain transfer approval from the relevant District Education Office and provided that they have already registered at the school of their educational region.
  • All pupils register at the school of their educational region. The revised list of educational regions is posted on the Internet around the end of December and before the registration period begins.
  • Pupils who enrol for the first time at a Primary school, need to first register at the the school that belongs to their educational area, even if they intend to apply for transfer to another school. No application for transfer will be examined, if the pupil is not already registered at the school of his/her educational region.
  • Note that pupils of the 1st grade who are interested in enrolling at a Primary school outside their educational region, which their siblings are already attending (in grades 1-5), can register without having to follow the transfer procedure described above.

Certificates required for the enrolment process
  • For students who will register for the first time, the following forms / certificates are necessary:
    1. Form MOEC 11 - Application for Registration in Primary or Pre-Primary schools
    (Pre-Primary class):
    The form can be found on the Department of Primary Education website and must be completed by all parents who apply for the registration of their child for the first time in the specific Primary school.
    2. Birth certificate/passport: For children who have been born in Cyprus and enrol for the first time an official birth certificate is required. For children who have been born abroad, the official birth certificate issued by the relevant authority of the country they were born in is required. A passport is also accepted as an official document. If parents do not have any official documents, pupils can be registered after all necessary information required by the school is provided and all relevant school documents are completed. Photocopies of the above documents are accepted only if they have been certified by the relevant official. It is also recommended to translate these documents in Greek or English.
    3. Bills as proof of residential address: Along with the aforementioned official documents parents should also submit two bills (a refuse bill and a recent electricity bill) which indicate the pupilís residential address. If the parents rent a house and it is not possible to provide a refuse bill, they should submit the lease document in addition to the electricity bill.
    It is clarified that first grade pupils who have older siblings (in grades 1-5) attending the same school, will be accepted without confirmation of address.
  • Note that when the child starts attending the first grade of Primary school in September, it is necessary to submit an official Pre-Primary leaving certificate issued by a Pre-Primary school approved by the Ministry of Education and Culture. A list of approved community and private Pre-Primary schools is available on the website of the Ministry of Education and Culture. If upon application for registration (in January) it is found that a child is not attending an approved Pre-Primary school:
    a) parents are immediately informed and asked to register the child in an approved by the Ministry of Education and Culture Pre-Primary school
    b) the pupil is temporarily registered for grade 1, until the parents submit a certificate of attendance from an approved Pre-Primary school.
  • All the aforementioned documents/certificates need to be submitted by parents to the school upon registration. The documents are kept at the school until the child graduates or transfers to another school.

Registration forms provided by the school

Transfers
  • Applications for transfer to a school that is NOT within the pupilís educational region are submitted by the parents to the relevant District Education Office, during the January registration period. MOEC 33 Form "Application for Transfer to a Primary or Pre-Primary school (Pre-Primary class) in Another Area" can be obtained by the District Education Offices or from the Ministryís website. Along with MOEC 33 Form, a document which confirms that the pupil has been registered in a school of his/her educational region (Form ’–– 28) should also be submitted.
  • New applications for registrations/transfers for reasons of residence change which are submitted during the registration period in January, can be carried out by the headteacher of the school to which the child intends to transfer. The necessary documents which prove the change in address need to be submitted to the school.
  • Note that transfers for other reasons, or because of a change in address, that cause housing or other problems to schools are only accepted after approval from the relevant District Education Office. An application form (MOEC 33) should be submitted to the office mentioned above.
  • All the information mentioned above applies only during the registration period in January. After this period, parents must apply to the relevant District Education Office.
  • schools and parents are informed about the results of transfer applications by the end of January.
  • Prior to the confirmation of the registrations, in April, the schools and parents who have submitted a late application for registration/transfer or submitted appeals towards earlier decisions, are informed about the results of the process.

Suspension of Primary school attendance - Extension of Primary school attendance
  • Parents who wish their children to suspend their studies, that is to extend their attendance at Pre-Primary school, or to extend their attendance at Primary school and suspend attendance at Gymnasium must complete MOEC 34 or MOEC 35 forms, respectively. These forms are posted on the website of the Ministry of Education and Culture. After forms are completed by the parents, they must be sent to the Pre-Primary or Primary school as appropriate. The forms must include the reasons for requiring suspension or extension of attendance. Subsequently, the Pre-Primary or Primary school, after adding their suggestions to the form will forward it to the appropriate District Education Office. A procedure for evaluation of the child is later decided according to each particular case.
  • The forms for extension of attendance (MOEC 35) must be submitted to Primary schools during the registration period in January.
  • The forms for suspension of attendance (MOEC 34) must be submitted to Pre-Primary schools between the 6th and 10th of March.
  • Primary schools and parents are informed about the results of their applications for extension of attendance by the end of January while information about the results of suspension of attendance application takes place in April before the confirmation of enrolment.
Vaccinations which students should have before starting Primary school
  • On starting Primary school, children should have had the following vaccinations:
    1. Diphtheria, Tetanus, Pertussis (DTP or DTaP)
    2. Poliomyelitis (Polio)
    3. Measles, Mumps, Rubella (MMR)
    4. Hepatitis B (Hep B)
    5. Meningococcal C conjugate (Men C)
    6. Haemophilus influenzae type b (Hib) *
    7. Pneumococcal conjugate (PCV) *
    *The Hib and PCV vaccines are recommended to be given by the age of 5 years (beginning vaccination at the age of 2 months).
  • During the confirmation of registration of their children, parents must submit a copy of the relevant page of their childrenísí health booklet or vaccination card which will show the vaccination status of the child and his/her name written on it.

Confirmation of registration
  • Confirmation of registration in Public Primary schools takes place during two consecutive days in April. The specific dates are announced by the media. All parents must confirm the registration of their child/children to ensure his/their place in the particular school.

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